Jobs your AI can do on a schedule.

Most people use AI like a vending machine: prompt it, walk away, come back tomorrow and do it all again. The big AI tools can already run a job on a schedule, every day or every week, without being asked, and almost nobody switches it on.

You don't need a secret tool or a download, and you set each job up once. This page is the list of jobs worth setting up, each with the instruction to copy.

WHILE SEAN SLEPT

What ran before the alarm.

Five of the jobs Sean's routines finished one morning, before he was up.

The money check
It went through the accounts and flagged anything that looked off.
Meeting notes
It turned yesterday's meetings into notes and tasks, sorted by client.
The invoice chaser
It drafted a chaser for a payment that was late.
This week's article
It wrote this week's article for the website, ready to edit.
The morning summary
It put all of it in one message on Sean's phone before he woke up.

THE LIST

What to hand over first.

Copy the instruction, change the parts in brackets and give it to your AI as a scheduled task. The jobs that read your email, calendar or files need those apps connected first.

Money

Morning money check
Daily
Every weekday at 7am, look at yesterday's sales and payments and tell me in three lines what came in, what went out and anything that looks unusual.
Unpaid invoices
Weekly
Every Monday, list every overdue invoice, oldest first, with the amount and how many days late it is. Draft a polite reminder for each one and don't send anything.
Bills and subscriptions
Weekly
Every Friday, list every bill and subscription that charged us this week. Flag anything new, and anything that costs more than it did last month.

Sales

Unanswered enquiries
Daily
Every morning, list the enquiries from the last 24 hours that haven't had a reply and draft a first reply to each one.
Deals going quiet
Weekly
Every Monday, list every open deal with its value, last contact and next step. Flag any deal with no contact in 14 days and draft a check-in message for it.
Proposal follow-ups
Weekly
Every Wednesday, list the proposals we sent more than a week ago with no answer, and draft a short follow-up for each.

Marketing

Post ideas from real questions
Weekly
Every Monday, read the comments and messages from the last week and suggest five post ideas based on the questions people asked us.
Competitor watch
Weekly
Every Wednesday, check these competitor websites [list them] and tell me about any new product, price change or offer.
This week's article
Weekly
Every Thursday, draft a website article on the question customers asked most this week, in our usual tone, ready for me to edit.
Review replies
Daily
Every evening, draft a reply to each new Google review. Thank the happy ones by name and offer to fix things for the unhappy ones.

Operations

Meetings filed
Daily
Every evening, take today's meeting notes, sort them by client and list every task with who owns it and when it's due.
Stock check
Weekly
Every Monday, list every product that will run out within three weeks at the current rate of sales.
The weekly report
Weekly
Every Friday at 4pm, write a one-page report on the week: sales, wins, problems and the three things that matter most next week.

You

Morning brief
Daily
Every weekday at 7am, tell me what's on my calendar, the three things that matter most today and anything urgent in my inbox.
Inbox sort
Daily
Every morning, sort yesterday's emails into three piles, "needs a reply from me", "can wait" and "ignore", and draft replies for the first pile.
Industry news
Daily
Every morning, find the three most important news stories for [your industry] in [your country] and tell me in one line each why they matter to my business.
Weekly review
Weekly
Every Sunday evening, list what got done this week, what slipped and what I said I'd do but haven't started.

HOW TO USE IT

Set one up.

Prompt it when the job happens once, and schedule it when the job happens every week. Start with one routine, check what it sends you for a week, then add the next.

ChatGPT
Ask it to do something on a schedule, such as "every Monday at 8am", and it sets up a scheduled task. You manage them from the Scheduled page.
Claude
Scheduled tasks live in Claude Cowork, in the Claude desktop app. Describe the job and how often, and it runs on that schedule. A task that needs files on your computer only runs while the computer is on.
Gemini
Gemini calls them scheduled actions. Ask for a job with a time and how often, and it repeats it.

Let a routine draft and flag, and keep the sending for yourself. A reminder to a client or a reply to a review goes out when you've read it.

LEVEL FOUR

This is level four.

Level four is work that completes without you starting each step. More than 15 routines run Sean's businesses every day. If you'd rather we set yours up, that's what our builds are for.

See what we do